KeyPay Employee Portal

Published: 18 August 2022

Since this video was recorded, KeyPay has been rebranded to Employment Hero Payroll. While the name of the software has changed, the functionality and user experience of the software is the same. These videos will continue to guide your business through the payroll processes.

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In this video, we navigate through KeyPay’s employee portal when your business begins Employment Innovations Managed Payroll service.


KeyPay Employee Portal

Jasmine: Today we’re going to take you through the KeyPay employee portal. As the business owner, you get to decide what your employees have access to in the employee portal when you subscribe to Employment Innovations Managed Payroll service. This can be anything from submitting timesheets, to leave applications and updating their personal details. Your EI payroll team can customise these settings for you based on what your organisation needs.

For the purposes of this demonstration, I have given my employee access to everything, to showcase all of the available functions. When an employee logs into the employee portal, they land on the dashboard. Depending on their access, they’ll have icons on the left hand side of the page which includes their profile, timesheets, documents, timesheets, leave and expense claims. If we jump into Profile, your employees can view or edit their personal details, emergency contact details, bank account, super fund, view or edit their time and attendance login details. Underneath Profile we have Documents, which allows employees to view their payslips and payment summaries if they have been an employee since before STP, and any documents uploaded into KeyPay.

The timesheets icon lets employees complete timesheets and submit them for approval. Here employees can enter their start, finish and break times, and select the location or department they worked in.  The leave icon allows employees to check their leave balances and apply for leave. This can save a lot of time for both employees and managers – no more emailing back and forth asking about how much leave they have available!

Expense claims is a great tool if you process expenses through payroll. The employee can simply enter the details of the expense claim, attach a copy of their receipt or any other relevant documents, and submit for approval for it to be processed in the next available pay run.

If you’d like to know more about Employment Innovations and how we can help you improve your current payroll processes, please contact us and we’ll be happy to help!

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